Ever heard of the saying “Out with the old, in with the new”? While it generally means having a fresh start, this is also true when it comes to office equipment to ensure a more efficient, effective, and seamless work environment. So why do some companies cling to their old equipment? Some may say it is because of nostalgia, but we all know it is because of the cost.
Risks of Outdated Office Equipment (5 Core Threats)
1. Lower Performance, Greater Business Cost
Office equipment that is more than a few years old tends to break down more frequently than new models, so you will have to repeatedly spend money to keep it working. The older an equipment is, the higher the price needed for its maintenance. In addition, if a piece of equipment remains unusable for a long time, the assigned task will be delayed for however long the equipment is compromised.
2. Limited Productivity
Most office performances nowadays revolve around being able to connect to the internet; however, this is a difficulty for most outdated office equipment. If a piece of equipment has a weak connection to the network, the time you need to complete a task will be longer than usual. A weak connection also risks failed or corrupted outputs. In the end, you will need to repeat tasks that could have been accomplished without any problem with new models.
3. Loss of Employee and Client Trust
A sudden interruption in a person’s workflow due to loss of connection to the network or loss of necessary info due to failed data transfer would add unnecessary workload and stress to an employee. This would also suggest to clients that you are not willing to invest in technology that can protect their interests.
4. Security and Compliance Issues
Outdated office equipment is more prone to security breaches since it cannot recognize and prevent newly developed malware. These security violations will undoubtedly incur penalties, not to mention, tarnish your brand’s reputation.
5. Poor Customer Relations
When you use more time and resources to fix outdated equipment, you are less likely to be able to communicate with your customers. Responding to customer inquiries would be delayed which will weaken their trust in your brand.
Proofs That You Need To Get New Equipment
Not all equipment needs to be replaced right away. Models that still receive security updates from the manufacturer are still supported. However, upgrades are needed for equipment models that have not received security updates or have already been discontinued.
In addition, equipment like printers and copiers that delay the completion of tasks, move or cancel meetings, and deadlines need to be changed immediately as well. Especially if these pieces of equipment are in repair more often than they are working.
| Risk Summary | Impact on Business | Solution |
| Financial Drain | Repeated repair costs and lost labor time exceed the price of new equipment. | Lease updated models with maintenance included. |
| Security Risk | Inability to recognize and prevent new malware; risks data breaches and compliance penalties. | Upgrade to machines that feature integrated security and receive manufacturer updates. |
| Productivity Bottleneck | Slow network connection, corrupted outputs, and repeated tasks. | Invest in modern, networked equipment that improves task completion time. |
Conclusion
The way a company conducts its business directly correlates to how employees, clients, and customers perceive it. If a business takes a long time to accomplish a simple task due to outdated office equipment, it shows that it cannot handle bigger and more complex responsibilities. At the same time, investing in updated machinery that works efficiently ensures that you can focus on more important tasks.
If you plan to get copiers for your Columbus office, you can buy copiers or lease copiers in Columbus. Copier Lease Columbus solutions provide the technology you need.
If you plan to get copiers for your Columbus office, you can buy copiers or lease copiers in Columbus. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.
For all services in Columbus, call Clear Choice Technical Services:
- Phone: (614) 210-0800
- Our personnel for copier leasing in Columbus will assist you. If you are ready to start the process, request a quote today.
For dedicated Copier Repair Services in Columbus, please visit our Repair Services Website for immediate assistance. Our network is powered by Clear Choice Technical Services.
