Copiers are usually taken for granted, but believe it or not, it is one of the most important parts of your company. Employees rely on copiers to accomplish their work on time. Modern copiers have become the hub of sharing information and documents throughout the office environment.
Copiers have a lot of functions that employees need to be able to perform their duties well and to finish their tasks. These functions include scanning to mobile printing, email, to cloud service, and more. With employees using the copier every day and relying on it to finish their work, the machine must be working to its highest potential.
Like cares, copiers also experience wear and tear, especially if they are regularly used. You can maintain it and repair it for as long as needed, but getting a new model and upgrading it is inevitable.
Here are three signs that you need to upgrade your copier:
Printing costs are increasing
A time will come when your copier will start to consume more, especially if it is getting near the end of its life. To monitor this change, you need to keep an eye on your overall printing cost and check if it has increased significantly over the past few months. This can help you know when you need to upgrade your copier, and if you notice that you are replacing the toner more often than before, then it is time to call your service provider and ask for an assessment.
Service calls are done frequently
The first ones who notice the issues with the copier are the employees. It is important to listen to their concerns regarding the performance of the copier, so you will know if it needs maintenance or a complete upgrade. If the copier is becoming the source of delay and frustration in your company, then it is time to upgrade it and increase the productivity of your workplace as well as relieve the stress of your employees.
Employees are also not the only ones who can see if the copier needs an upgrade, if you are starting to notice that you have to call your service provider for maintenance and repair frequently, then you need to look into getting a new one. Most copiers today have more pieces than the older models. The parts will wear down over the years. The next time that you need to call your provider, have them check your copier to see if you already need to upgrade it.
The copier can no longer keep up with the demands
Copiers do not increase in functionality as often as some devices and machines do, but that does not mean that it is left behind when it comes to upgrades as most copiers are now connected to the internet, mobile devices and computers. If you are using technology that is beyond the capability of your copier, then it is time for an upgrade. Once your employees are asking if your copier can do a certain operation, then you need to ask your manager about the newest copier available.
Devices develop continuously, the supplies and accessories also develop along with the devices. If you keep the same copier for years even after numerous models have been introduced, you will find it difficult to look for supplies like parts and tones that are compatible with the model that you have.
Machines frequently upgrade to keep up with the times, and for your convenience, that is why they offer solutions to previous issues and new features that can boost your productivity. Once you notice that it is becoming difficult to find the supplies for your copier, then it is a sign that you need to upgrade it.
As your copier is used more and more, the quality of prints will decline. If you see that the papers have smudges and smear marks, or if paper jams happen all the time, then you need to get a high-quality copier that has the solution to those issues. If you are in Charlotte and you are looking for a Copier in Charlotte for your business, you may contact Clear Choice Technical Services in Charlotte. You can ask about Copier Leasing Services in Charlotte, Copier rental services in Charlotte, and Copier Repair in Charlotte.
Copiers are an investment that should not be overlooked as it can affect the way that the company runs and it can affect the work of everyone. If you find that it is time for an upgrade, you can call your service provider to check what options they have for you.