You will be risking your company if you print important business documents using an unsecured printer. Shared multifunction printers are popular among most businesses around the world. Compared to regular printers, using this printing machine could cut down more than half of the overall printing costs.
Aside from that, multifunction printers are also equipped with innovative features which make them efficient office machines. On the other hand, unsecured shared printers can easily leak sensitive information regarding your company.
Print Authentication Lowers Risk for Privacy Breaches
Printer security is one of the important aspects being overlooked by many IT departments in your office. This problem is so serious that the Federal Trade Commission released a set of guidelines concerning print security. You can ensure that your business printing details are safe and secure through this.
If you are worried about the possible print security problems in your business, using user authentication is the best solution. Aside from keeping your business information safe from hackers, user authentication also allows you to set specific people who can use shared printers. Moreover, it also avoids the accidental sharing of vital business information.
How Does User Authentication Work?
Before someone uses the shared printer to scan or print a document, the first thing he or she should do is log in using a pin code, key fob, or proximity card. Using user authentication will ease the workload of your employee.
Aside from that, setting up user authentication is straightforward. Moreover, it will also allow you to set customized permission and access by user roles. Print management is a cost-effective solution to get user authentication. Beyond user authentication, print management will also offer you other essential security features.
Reasons to Use User Authentication (3 Core Benefits)
If your company uses a shared printer without a printing security feature, it is the right time to invest and use a user authentication feature.
1. Limiting Access
One of the good things about using user authentication is that it can also limit the number of workers who can access your business’s data. If one user attempts to access business data without your permission, you will receive an alert. You can also set up print policies depending on the user’s responsibilities, doing so will ensure that all hardware, data, and important business output are protected. In other words, not all employees can have the same level of access to the shared printer.
2. Locking Down Printing
Locking down printers is the new trend among business owners. Through this, you will be able to authenticate the identity of employees who will use the machine. With this feature, employees must input their PIN code to access printer features and other functions.
3. Rights Management
If you do not have rights management yet, it is the right time to develop one. Having rights management allows you to access LRS solutions to thwart unauthorized employee access. This feature will allow you to give users access to specific printing features. Through this, you can monitor how your employees navigate the printer.
Conclusion
If your businesses use shared printers, one of the important features you should consider is print security. It is a beneficial feature in protecting the vital information of your business documents. If you need assistance setting up your printer’s user authentication, we are here to help.
If you plan to get copiers for your Columbus office, you can buy copiers or lease copiers in Columbus. Copier Lease Columbus solutions provide the technology you need.
If you plan to get copiers for your Columbus office, you can buy copiers or lease copiers in Columbus. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.
For all services in Columbus, call Clear Choice Technical Services:
- Phone: (614) 210-0800
- Our personnel for copier leasing in Columbus will assist you. If you are ready to start the process, request a quote today.
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