All businesses can agree that one of the most important and high-used equipment is the copy machine. It might not seem like the most interesting machine in the office, but all businesses depend on it every single day. From creating presentations to printing and copying numerous documents, a copy machine is a hot commodity in the office, and you would not want to do without it.
That being said, just because you own a copy machine, it does not mean that you know everything that it can do.
Understanding Your Copier: MFP Functions and Mechanics
You might have heard of the term MFP or multi-function printers when someone is referring to a copy machine. These terms all refer to the same device as they are productivity enhancers for any type of business.
Modern Copier Capabilities
Copiers have the ability to scan, print, fax, and copy. Aside from those features, copy machines and multi-function printers can also:
- Scan to email
- Allow follow-me printing
- Scan to your online cloud
- Do enlargements and duplexing
- Perform collating and binding
How the Copier Works (Xerography)
A copier works on the principle that opposite charges attract. The materials become more electrically conductive after absorbing electromagnetic radiation. Most modern copiers rely on a technology known as xerography, which is a dry photocopying technique. It also involves using electrically-charged particles to attract and then deposit toner particles onto a piece of paper.
User Care, Safety, and Troubleshooting
The office copier is one of the most important tools in your company. When it is down, your work comes to a halt, and productivity declines. Knowing how to properly care for your copier is one of the most important parts of running a business.
User Safety and Maintenance Tips
- Safety First: When maintaining a copier, make sure that you turn off the power first before you start cleaning it. This will protect you and the copier from electrical accidents.
- Proper Supplies: Use the right products and check with your manufacturer which products can be used for your copier. Always keep one spare ink or toner cartridge at your office, and find the cheapest supplier who uses compatible cartridges.
- Loading Paper: Load the paper properly to avoid jamming it into the copier. Make sure that you do not load any wet or folded paper into the machine.
- Avoid Misuse: Do not print personal stuff. Do not scan your body parts as it can damage the printer. Do not kick or hit your printer. Do not play around with the printer if you do not know what you are doing.
- Initial Troubleshooting: If the printer is not working, do not start unplugging it and turning it off. The issue could just be with your computer, and everyone else can print fine.
Conclusion: How to Get a Repair Technician
If your work comes to a halt and the issues are beyond simple paper loading, it is time to call a professional.
If you are in Columbus and you are looking for a Copier for your business, you may contact Clear Choice Technical Services in Columbus. Copier Lease Columbus solutions provide the technology you need.
If you plan to get copiers for your Columbus office, you can buy copiers or lease copiers in Columbus. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.
For all services in Columbus, call Clear Choice Technical Services:
- Phone: (614) 210-0800
- Our personnel for copier leasing in Columbus will assist you. If you are ready to start the process, request a quote today.
For dedicated Copier Repair Services in Columbus, please visit our Repair Services Website for immediate assistance. Our network is powered by Clear Choice Technical Services.
