If you are like most business owners, the printer is one of those things that’s always in the back of your mind. You know it’s essential, but you never seem to find time to do anything about it. If this sounds familiar, don’t worry! We have you covered with our 7-step guide on how to choose a printer for your business.
7 Steps to Choosing the Right Printer for Your Business
1. Compare Prices and Features
The first thing to remember is that you always want to compare prices and features. Many printers are available, and they all have different price points for both the unit itself and the cost of ink/toner. You will also want to consider whether or not you need an eco-friendly option; some models use less power.
2. Choose the Right Technology: Laser Over Inkjet
If you intend to print documents in volume, a laser printer should be your best option. Laser printers can print fast and in bulk.
| Technology | Initial Cost (Approx.) | Black & White Cost Per Page | Risk |
| Inkjet | Lower ($100–$200) | High (5–10 cents/page) | Ink dries out without regular use; frequent maintenance needed. |
| Laser | Higher ($200+) | Low (2–5 cents/page) | Higher initial cost, but lower long-term running costs. |
3. Analyze Total Cost of Ownership (TCO)
The TCO (Total Cost of Ownership) is more important than the sticker price. The biggest mistake is ignoring the high cost of replacement ink cartridges. Although laser cartridges are more expensive upfront, they last 5–10 times longer than ink, providing a significantly lower Cost Per Page.
4. Determine Volume and Speed Requirements
You should consider your printing volume. A consulting team printing 2,000 pages monthly needs a different device than a small home office. Look for the pages per minute (PPM) rate. Fast speed is a must if you print large quantities often.
5. Check Security and Connectivity
If you will use the printer in an office where other people will have access to your files, you must ensure the security features on your machine match up with what is needed (such as passwords and auto-shutoff). Furthermore, prioritize Wi-Fi connectivity to allow wireless printing from any device.
6. Consider Features and Paper Stock
Some people consider color prints important, while others do not mind black ink only. Printers can also scan documents, which might come in handy when emailing is not an option. Ensure the printer handles the type of paper stock you need (e.g., card stock, photo paper).
7. Explore Leasing Options
Printers are expensive! You must make sure that what you buy will best suit your needs before spending money on one. There may even be rebates available, but a better option is leasing. Leasing provides the technology you need without the capital investment.
Conclusion: Get Started in Columbus
The cost of ink cartridges is important—it’s cheaper per unit, but the price adds up over time. To choose the best printer for your business, you should consider if it will be shared in an office environment and check out its toner cartridge costs.
If you plan to get copiers for your Columbus office, you can buy copiers or lease copiers in Columbus. Copier Lease Columbus solutions provide the technology you need.
If you plan to get copiers for your Columbus office, you can buy copiers or lease copiers in Columbus. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.
For all services in Columbus, call Clear Choice Technical Services:
- Phone: (614) 210-0800
- Our personnel for copier leasing in Columbus will assist you. If you are ready to start the process, request a quote today.
For dedicated Copier Repair Services in Columbus, please visit our Repair Services Website for immediate assistance. Our network is powered by Clear Choice Technical Services.
