Copiers are usually taken for granted, but believe it or not, it is one of the most important parts of your company. Employees rely on copiers to accomplish their work on time. Modern copiers have become the hub of sharing information and documents throughout the office environment.
Copiers have a lot of functions that employees need to perform their duties well. These functions include scanning to mobile printing, email, to cloud service, and more. With employees using the copier every day and relying on it to finish their work, the machine must be working to its highest potential.
Like cars, copiers also experience wear and tear, especially if they are regularly used. You can maintain it and repair it for as long as needed, but getting a new model and upgrading it is inevitable.
Here are three clear signs that you need to upgrade your copier:
3 Critical Signs You Need to Upgrade Your Copier
1. Printing Costs Are Increasing
A time will come when your copier will start to consume more, especially if it is getting near the end of its life. To monitor this change, you need to keep an eye on your overall printing cost and check if it has increased significantly over the past few months.
This can help you know when you need to upgrade your copier. If you notice that you are replacing the toner more often than before, then it is time to call your service provider and ask for an assessment.
2. Service Calls Are Done Frequently
The first ones who notice the issues with the copier are the employees. It is important to listen to their concerns regarding the performance of the copier, so you will know if it needs maintenance or a complete upgrade.
If the copier is becoming the source of delay and frustration in your company, then it is time to upgrade it and increase the productivity of your workplace. If you are starting to notice that you have to call your service provider for maintenance and repair frequently, then you need to look into getting a new one.
3. The Copier Can No Longer Keep Up with Demands
Copiers do not increase in functionality as often as some devices do, but that does not mean that it is left behind when it comes to upgrades. Most copiers are now connected to the internet, mobile devices, and computers.
- Technology Gap: If you are using technology that is beyond the capability of your copier, then it is time for an upgrade.
- Supply Issue: Devices develop continuously, and supplies and accessories also develop along with them. If you keep the same copier for years, you will find it difficult to look for supplies that are compatible with the model you have. Once you notice that it is becoming difficult to find the supplies for your copier, then it is a sign that you need to upgrade it.
Quick Assessment Checklist
| Sign of Obsolescence | Diagnostic Question | Recommended Action |
| Rising Costs | Has the overall cost (including toner) increased significantly in the last 6 months? | Call for a cost assessment—your current machine is losing efficiency. |
| Frequent Service | Are employees frustrated? Are you calling the provider for repair more than 3 times a year? | Upgrade—the parts are wearing down and costing labor time. |
| Capability Gap | Do employees ask if the copier can scan to the cloud or print securely? | Upgrade—the technology is hindering productivity and security. |
As your copier is used more and more, the quality of prints will decline. If you see that the papers have smudges and smear marks, or if paper jams happen all the time, then you need to get a high-quality copier that has the solution to those issues.
Conclusion
Copiers are an investment that should not be overlooked as it can affect the way that the company runs. If you find that it is time for an upgrade, you can call your service provider to check what options they have for you.
If you plan to get copiers for your Columbus office, you can buy copiers or lease copiers in Columbus. Copier Lease Columbus solutions provide the technology you need.
If you plan to get copiers for your Columbus office, you can buy copiers or lease copiers in Columbus. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.
For all services in Columbus, call Clear Choice Technical Services:
- Phone: (614) 210-0800
- Our personnel for copier leasing in Columbus will assist you. If you are ready to start the process, request a quote today.
For dedicated Copier Repair Services in Columbus, please visit our Repair Services Website for immediate assistance. Our network is powered by Clear Choice Technical Services.
