The copier in your office is one of the most vital pieces of equipment that your workers use every single day. If it overheats constantly and shuts down, you will waste time waiting for it to cool down and restarting the copier again. Looking at some of the top causes of copier overheating can help you talk more effectively with technicians to decide what you need.
Here are the reasons why your copier overheats:
3 Reasons Why Your Copier Overheats
1. Not Enough Space
A lot of offices are tight and cramped, so you end up moving the copier to a corner or another area and surrounding it with other machines and equipment. This keeps the copier from releasing the warm air that it produces when making copies, which in return, can make it overheat. As the internal temperature of the machine rises, it may even shut itself off.
2. Age
The features of commercial copiers change every year. While you do not need to replace yours every year, you will need to keep an eye on its age. A copier will only last for seven to ten years. Once it gets a little older, you will notice it becoming temperamental, and it won’t respond as quickly as it did before. A Charlotte Copier company or manufacturer can help you update your copier with some new software to keep it from overheating or suggest that you upgrade to a newer model.
3. Overall Use
You should not expect your copier to perform well when every single person in your office uses it numerous times every hour. The more people that use it, the more the copier has to struggle to keep up, which can lead to it overheating. Taking a short break and asking that workers use printers instead of copiers might solve this problem, but taking a break may lead to the copier acting sluggish later.
Overheating Consequences and Solutions
The place where a copier operates has to be air-conditioned or at least well-ventilated. Even with ventilation, space, and air conditioning, a machine can still overheat.
⚠️ Health and Safety Risks
The issue with an overheating copier is that it can cause the degeneration of selenium. Exposure to this compound can result in poor concentration, insomnia, and respiratory problems. Overheating copiers are also the prevalent cause of fire accidents in businesses.
| Cause of Overheating | Immediate Solution | Long-Term Solution |
| Physical Location | Ensure the copier has at least 6–12 inches of clearance on all sides to release warm air. | Install dedicated ventilation or move the unit to an air-conditioned, unblocked area. |
| Old Age (7+ Years) | Update software or call for a quick assessment. | Upgrade to a newer model with a modern cooling system. |
| Over-Usage/Volume | Encourage employees to use secondary printers for small jobs. | Lease a second, dedicated high-volume copier to divide the workload. |
Downtime Impact
An overheated copier is unusable, meaning some office operations suffer. When one or two machines go down, employees are forced to wait until repairs are done, or they have to share the remaining copies. The copier will give warning signals when the heat buildup gets too high. Hiring professional services can help you fix the issue as soon as possible before it gets even worse.
If you plan to get copiers for your office in Charlotte, you can opt to buy copiers or lease copiers in Charlotte. Request a quote today to start your solution.
If you plan to get copiers for your office in Charlotte, you can buy copiers or lease copiers in Charlotte. We can give you options for getting the copy machine that you want. You can contact our local copier leasing services department in your location.
For all services in Charlotte, call Clear Choice Technical Services:
- Phone: (704) 266-3866
- Our personnel for copier leasing in Charlotte will assist you. If you are ready to start the process, request a quote today.
For dedicated Copier Repair Services in Charlotte, please visit our Repair Services Website for immediate assistance. Our network is powered by Clear Choice Technical Services.
